How to invite to a guardian conference where e.g 10 registrations can be signed up for each meeting time slot

With a guardian conference, we define it as the meeting form where e.g. guardians of 10 students meet at the same time and communicate with students' teachers within a period of time.

When you use the system to invite guardians, guardians can choose the time slot, such as:

How to invite guardians to a guardian conference - where guardians can choose time slot for and where a limited number of the guardians can choose the same meeting time slot - is shown as below:

Press "NEW INVITATION" and select "Multiple meeting slots, allow multiple bookings per meeting slot (Meeting where participants must be divided on multiple meetings due to capacity constraints)".

For invitation sent to guardians - usually select YES on "Is the meeting related to students" if you only want ONE registration per "family".

If you choose NO, both guardians will be able to sign up, which is rarely desirable when guardians are invited.

Fill in the title of the invitation, information. The response time is provided just for guidance only. "Hard deadline" is the HARD registration deadline, registration and cancellation cannot be done after this.

Select recipients (for a related-student meeting, only guardians can be selected as recipients).

Time and place:

Add desired number of meeting slots:

If a meeting location is not already registered in the system, it can be created by pressing "New location".

The meeting invitation will look like this on guardian portal:

Once a guardian has booked a time slot, this will be displayed as below: (guardian can change the time slot before the hard deadline)

Guardians can also see their registration on the overview page of the app

You will see registration list is shown as below: The list can be printed out and you can register/deregister on behalf of guardians who may not be able to do this themselves.

You can send reminders to invitees who have not answered the invitation.

 

It is possible to add more recipients after an invitation has been sent. Here's how: